Policy topic
Administration, operation, maintenance, construction management, and stewardship of school facilities and facility programs.
The Arizona Department of Education collaborates with the School Facilities Division in administering federal and state grant programs that support facility-related improvements.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 13
The Arizona Department of Education supports facility-related needs through administration of education programs and collaboration with other state agencies rather than directly managing school facilities.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 12–13
Alabama's Advancement and Technology Fund may support one-time expenditures for deferred maintenance, facility repair or improvement, school transportation, education technology, and insurance for public education facilities.
Alabama State Profile (2025), printed p. 28 · Program: Advancement and Technology Fund · Ala. Code § 29-9-4
The Alabama State Department of Education provides advisory technical assistance to local education agencies related to facility planning, project documentation, compliance with state requirements, construction planning, safety, technology integration, and alignment of facilities with educational program requirements.
Alabama State Profile (2025), printed p. 14–15 · Ala. Code § 16-6B-3
Building Renewal Grant project management, reimbursement requests, and reporting are conducted through the Arizona School Facilities Portal, and funded projects must comply with established timelines and reporting requirements.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 27 · Program: Building Renewal Grant Fund
The CDE facilities unit applies Title 5 site and educational adequacy standards.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 17–18 · 5 CCR §§ 14001–14037
City boards of education exercise statutory authority over public school property within their jurisdiction as described in Alabama's school governance statutes.
Alabama State Profile (2025), printed p. 13 · Ala. Code § 16-11-9
The Alabama Constitution authorizes the Legislature by general law to provide for or authorize grants or loans of public funds and transactions involving public real or personal property for educational purposes.
Alabama State Profile (2025), printed p. 7–8 · Ala. Const. Art. XIV, § 256
County boards of education have statutory authority and responsibility to manage and preserve school buildings and grounds under their control.
Alabama State Profile (2025), printed p. 9 · Ala. Code § 16-8-8
CSFA determines charter facility grant eligibility and the apportionment schedule.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 44–45 · Program: Charter School Facility Grant Program (rent/lease) · Cal. Educ. Code § 47614.5
The Alabama Division of Construction Management performs contract-administration functions for public school construction, including review and approval of owner-architect agreements, construction contracts, amendments, and change orders.
Alabama State Profile (2025), printed p. 17–18 · DCM Manual of Procedures
The Alabama Division of Construction Management has jurisdiction over public K-12 construction and renovation projects regardless of funding source unless a project is specifically exempted by statute.
Alabama State Profile (2025), printed p. 18 · Ala. Code §§ 41-4-400 through 41-4-402; Ala. Code §§ 41-9-160 through 41-9-166
Public K-12 projects subject to Alabama DCM requirements must make schematic, preliminary, and final plan submittals with required documentation for state review.
Alabama State Profile (2025), printed p. 33 · DCM Manual of Procedures, chs. 1-2
Alabama DCM requirements for K-12 roofing systems address minimum slope, approved membrane and flashing assemblies, manufacturer warranties, and inspection during installation.
Alabama State Profile (2025), printed p. 33 · DCM Manual of Procedures, ch. 5
For Alabama K-12 projects subject to the DCM process described in the profile, construction cannot proceed until written DCM approval has been obtained.
Alabama State Profile (2025), printed p. 33 · DCM Manual of Procedures
The Department of General Services provides central oversight for the state school construction offices.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 19
School districts must schedule preventive maintenance activities quarterly, semi-annually, or annually according to the requirements applicable to each building component.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 14 · Program: Preventive Maintenance Program · A.R.S. § 15-2002
Local school districts are the primary daily operators and stewards of school facilities.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 16–17
School districts are required to meet with their assigned School Facilities Oversight Board liaison to review preventive maintenance plans.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 14 · Program: Preventive Maintenance Program · A.R.S. § 15-2002
When inspections find that HVAC systems are inadequately maintained and unable to meet minimum indoor conditions, districts must use Building Renewal Grant funds to restore compliance.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 34 · Program: Building Renewal Grant Fund; Preventive Maintenance Program · A.R.S. § 15-2002(K); A.R.S. § 41-5731
School districts must use standardized preventive maintenance templates and checklists made available through the School Facilities Division.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 14 · Program: Preventive Maintenance Program · A.R.S. § 15-2002
School districts must submit annual preventive maintenance reporting by October 1 documenting maintenance activities completed during the previous fiscal year.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 29 · Program: Preventive Maintenance Program · A.R.S. § 15-2002(C)
Alabama's Foundation Program provides state operating support for school facility maintenance and operations through its Other Current Expense allocation.
Alabama State Profile (2025), printed p. 25 · Program: Foundation Program — Other Current Expense · Ala. Code § 16-13-230 et seq.
Alabama's K-12 Capital Grant Program provides competitive state grants for capital improvement purposes in the state's K-12 public education system.
Alabama State Profile (2025), printed p. 27 · Program: K-12 Capital Grant Program · Ala. Code § 29-4-51; Alabama Act 2023-389
Arizona Local Education Agencies have authority and responsibility for long-term facilities planning.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 12
Arizona Local Education Agencies have authority and responsibility for school facility construction.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 12
Arizona Local Education Agencies have authority and responsibility for school facility design.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 12
Arizona Local Education Agencies have authority and responsibility for the day-to-day operations and maintenance of public school facilities.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 12
Local educational agencies retain responsibility for long-term financing of school facilities as part of their broader responsibility for planning, design, financing, and construction.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 12
Alabama does not establish statewide regulations or codified minimum staffing ratios for public school facility operations and maintenance.
Alabama State Profile (2025), printed p. 31
Alabama does not establish statewide regulations or codified minimum standards for public school facility operations budgets.
Alabama State Profile (2025), printed p. 31
Alabama does not establish statewide regulations or codified minimum standards for preventive maintenance of public school facilities.
Alabama State Profile (2025), printed p. 31
The Other Current Expense component of Alabama's Foundation Program supports non-instructional operating costs including utilities, repairs, maintenance, and other general operations.
Alabama State Profile (2025), printed p. 25 · Program: Foundation Program — Other Current Expense · Ala. Code § 16-13-230 et seq.
OPSC administers the School Facility Program under the Leroy F. Greene School Facilities Act and 2 CCR § 1859 et seq.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 19–21 · Program: School Facility Program · Cal. Educ. Code §§ 17070.10–17079.30; 2 CCR § 1859 et seq.
OPSC implements Proposition 2 (2024) school facilities bond changes.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 19–21 · Program: School Facility Program · Proposition 2 (2024); AB 247
School construction public works are subject to prevailing wage under Labor Code § 1720.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 52 · Cal. Lab. Code § 1720
Routine maintenance and operational expenses are not allowable uses of Alabama Public School Fund capital allocations.
Alabama State Profile (2025), printed p. 27 · Program: Public School Fund Capital Program · Ala. Code § 16-13-234
Alabama's RAISE initiative provides facility condition assessments, capital-planning support, financing guidance, and maintenance and operations training to high-need school districts as part of the federal SASI capacity-building initiative.
Alabama State Profile (2025), printed p. 15–16 · Program: Rural Assistance for Infrastructure and School Enhancement
Property insured through Alabama's State Insurance Fund is required to be covered on a replacement-cost basis.
Alabama State Profile (2025), printed p. 30 · Program: State Insurance Fund · Ala. Code § 41-15-4(a)
Premiums paid into Alabama's State Insurance Fund are maintained in a separate trust account and may be used only for claims, administrative expenses, and fund management.
Alabama State Profile (2025), printed p. 29–30 · Program: State Insurance Fund · Ala. Code § 41-15-10
The ALSDE School Architect section may provide technical assistance to districts concerning construction timelines, bid procedures, coordination of review documents, and administrative documentation associated with qualifying school facility projects.
Alabama State Profile (2025), printed p. 14–15 · Ala. Admin. Code Chapter 290-2-2
School construction procurement follows Ed. Code §§ 17406–17407 and Public Contract Code §§ 20110–20118.4.
California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 52 · Cal. Pub. Cont. Code §§ 20110–20118.4; Cal. Educ. Code §§ 17406–17407
Each Arizona school district must develop and implement a systematic preventive maintenance plan for critical building components, including plumbing, electrical, HVAC, roofing, and specialized equipment.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 13–14 · Program: Preventive Maintenance Program · A.R.S. § 15-2002
The School Facilities Division must inspect, contract with a third party to inspect, or certify school district self-inspections of school buildings at least once every five years, including review for compliance with routine preventive maintenance guidelines.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 29 · Program: Preventive Maintenance Program · A.R.S. § 41-5702(A)(3)
The Arizona Department of Administration School Facilities Division operates under A.R.S. sections 41-5701 through 41-5713 and is responsible for overseeing the state role in management of Arizona K-12 public school facilities.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 13 · A.R.S. §§ 41-5701 through 41-5713
The School Facilities Division provides school districts with technical guidance and implementation resources for preventive maintenance, including information on building-component life expectancy, facilities maintenance planning guidance, and system-specific task sheets.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 14 · Program: Preventive Maintenance Program
Arizona schools that operate their own on-site water systems, such as wells, are regulated as public water systems under the federal Safe Drinking Water Act and must comply with Arizona Department of Environmental Quality requirements for water quality monitoring, reporting, and system maintenance.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 34 · Federal Safe Drinking Water Act
The School Facilities Division administers funding programs and services supporting the maintenance and adequacy of Arizona public school buildings.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 13 · A.R.S. §§ 41-5701 through 41-5713
The School Facilities Division facilitates funding and project approval processes supporting the School Facilities Oversight Board for new construction, building renewal, and deficiencies correction.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 13 · A.R.S. § 41-5702
The School Facilities Division provides technical guidance, resources, and support to assist school districts with preventive maintenance best practices and compliance with facility adequacy requirements.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 14 · Program: Preventive Maintenance Program · A.R.S. § 15-2002(A)(8)
The School Facilities Oversight Board is responsible for overseeing programs related to the repair, maintenance, and construction of Arizona public school facilities.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 11 · A.R.S. §§ 41-5701 through 41-5713
The Arizona State Board of Education adopts procurement rules governing bidding, contracting, and purchasing procedures for building renewal projects and new school construction undertaken by school districts.
Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 9 · A.R.S. § 15-203; A.A.C. R7-2-1001 through R7-2-1195
The Alabama Division of Risk Management administers the State Insurance Fund, which provides property insurance coverage that includes public K-12 school buildings.
Alabama State Profile (2025), printed p. 29–30 · Program: State Insurance Fund · Ala. Code §§ 41-15-1 through 41-15-12
The Alabama Department of Risk Management conducts facility inspections for properties insured by the State Insurance Fund, and the Director of Finance is authorized to inspect insured property to determine adequacy of coverage and assess exposure to loss.
Alabama State Profile (2025), printed p. 33 · Ala. Code § 41-15-3
Construction or renovation projects submitted by a local board of education with an estimated cost of $750,000 or more must be submitted to the State Superintendent of Education for review and approval. The requirement includes qualifying major maintenance or repair work such as HVAC, roofing, and structural repairs.
Alabama State Profile (2025), printed p. 11 · Ala. Admin. Code r. 290-2-2-.01
Prototype research tool. Records are normalized from NCSI state profiles and have not been verified against current statutes or regulations. This is not legal advice — consult primary legal sources for current requirements.