Policy topic

Allowable & Unallowable Costs

Provisions (11)

AL
FND.6Allowable & Unallowable Costs

Advancement and Technology Fund Allowable School Facility Uses

Alabama's Advancement and Technology Fund may support one-time expenditures for deferred maintenance, facility repair or improvement, school transportation, education technology, and insurance for public education facilities.

Alabama State Profile (2025), printed p. 28 · Program: Advancement and Technology Fund · Ala. Code § 29-9-4

AZ
FND.6Allowable & Unallowable Costs

BRG funds major repairs, replacements, and renovations needed for facility adequacy

The Building Renewal Grant Fund provides financial assistance for major repairs, building-system replacements, and renovations necessary to maintain compliance with Arizona's Minimum Adequacy Guidelines.

Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 26–27 · Program: Building Renewal Grant Fund · A.R.S. § 41-5731

AZ
FND.6Allowable & Unallowable Costs

Districts must use BRG funds to restore deficient HVAC systems to compliance

When inspections find that HVAC systems are inadequately maintained and unable to meet minimum indoor conditions, districts must use Building Renewal Grant funds to restore compliance.

Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 34 · Program: Building Renewal Grant Fund; Preventive Maintenance Program · A.R.S. § 15-2002(K); A.R.S. § 41-5731

AZ
FND.6Allowable & Unallowable Costs

EDC funding is limited to correction of critical infrastructure deficiencies

Emergency Deficiencies Correction funding is limited to repairs or replacements necessary to correct critical infrastructure deficiencies that could disrupt school operations or endanger public health and safety if not addressed.

Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 24 · Program: Emergency Deficiencies Correction Fund · A.R.S. § 41-5721

AZ
FND.3Funding Eligibility

EDC funds immediate facility deficiencies beyond district budget capacity

The Emergency Deficiencies Correction Fund provides state funding for facility deficiencies that pose immediate threats to health, safety, or district operations and exceed a school district's current fiscal year budget capacity.

Arizona State Roles and Responsibilities for PK-12 Public School Facilities (2025), printed p. 24 · Program: Emergency Deficiencies Correction Fund · A.R.S. § 41-5721

CA
FND.6Allowable & Unallowable Costs

Eligible modernization work

Eligible modernization work includes plumbing, electrical, HVAC, seismic/structural, fire-life-safety, accessibility, roofing and finishes.

California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 41 · Program: Modernization Grant Program

CA
FND.6Allowable & Unallowable Costs

Eligible new construction costs

Eligible new construction costs include construction, design, site remediation, utilities and portables.

California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 40 · Program: New Construction Grant Program

AL
FND.6Allowable & Unallowable Costs

K-12 Capital Grant Allowable Uses

K-12 Capital Grant funds may support permanent-facility construction or renovation, capital-related debt service, deferred maintenance, safety and security improvements, and technology or equipment.

Alabama State Profile (2025), printed p. 27 · Program: K-12 Capital Grant Program · Ala. Code § 29-4-51

AL
FND.6Allowable & Unallowable Costs

Public School Fund Allowable Capital Uses

Public School Fund capital allocations may be used for new construction, major renovation, building enlargement, and other statutorily defined capital improvements.

Alabama State Profile (2025), printed p. 27 · Program: Public School Fund Capital Program · Ala. Code § 16-13-234

AL
FND.6Allowable & Unallowable Costs

Public School Fund Exclusion of Routine Maintenance and Operations

Routine maintenance and operational expenses are not allowable uses of Alabama Public School Fund capital allocations.

Alabama State Profile (2025), printed p. 27 · Program: Public School Fund Capital Program · Ala. Code § 16-13-234

CA
FND.6Allowable & Unallowable Costs

RRMA funds used exclusively for routine restricted maintenance and good repair

RRMA funds must be used exclusively for routine restricted maintenance and good repair; the requirement is triggered only for SFP recipients.

California — State Roles and Responsibilities for PK-12 Public School Facilities — 2025 State Profile (2025), printed p. 36 · Program: Routine Restricted Maintenance Account · Cal. Educ. Code § 17070.75

Prototype research tool. Records are normalized from NCSI state profiles and have not been verified against current statutes or regulations. This is not legal advice — consult primary legal sources for current requirements.